Vote passed on 2-1-2001
Article I – Name
- The name of this organization shall be the Aeronautical Center Amateur Radio Club, Incorporated.
Article II – Objective
- The purpose of the ARC, is to band together those Department of Transportation employees who are interested in the advancement of the radio technique and of international friendship cemented by amateur radio communication.
- Establish an Emergency Radio Facility.
- Provide an amateur radio facility for amateurs for the art of radio communications.
Article III – Membership
- Full membership in this organization shall be limited to employees of the Department of Transportation (DOT), contract employees whose employment is in support of DOT, retired employees of DOT, or to members of the immediate family of employees or retired employees of the Department of Transportation.
- Associate membership shall be limited to licensed radio amateurs who are not employees of the Department of Transportation.
- Junior membership shall include all persons having a genuine interest in amateur radio but not qualifying for full or associate membership.
- Honorary membership shall be made available to the spouse of any member and to other persons as deemed worthy by vote of two-thirds of the voting members present at any regular meeting.
- All members are encouraged to join the American Radio Relay League, Inc.
- Any full or associate member holding a valid United States of America amateur radio operator license may vote or hold office.
- Membership or services of the club shall not be denied anyone on the basis of race, gender, color, creed, or national origin.
Article IV – Officers and Duties
- There shall be a Board of Directors, consisting of three Full members of the Club, to provide continuing direction and to advise the elected officers. The Board of Directors shall have the authority to reverse or over ride any club vote that in the opinion of the Board changes the intent of the Club. The members of the Board shall be elected by the “Full Membership” of the Club and shall hold their offices indefinitely unless removed by resignation, loss of Club membership, vote of the “Full Membership”, loss of amateur operator license, permanent transfer from the vicinity of Oklahoma City, or termination of employment by the Department of Transportation or its successors. The Trustee of the Club Station shall be a member of the Board of Directors.
- There shall be but three officers of this organization: The President, the Vice-President, and the Secretary-Treasurer. They shall be elected by the majority vote of the voting membership at the first meeting of each year and shall hold office for a period of one year. There are no restrictions on their re-election.
- It shall be the duty of the President to appoint a Trustee of the Club’s amateur radio station, to call meetings, to preside at meetings, and to appoint (or to call for informal election of) any such other officers or committees that he deems desirable to aid in the administration of the Club’s functions.
- It shall be the duty of the Secretary-Treasure to keep minutes of the meetings of the Club, to conduct correspondence for the Club, to receive and disburse funds for the Club, to keep and accurate record of all funds received and disbursed, and keep a record of the membership of the Club.
Article V – Dues
- The dues of this organization shall be set by a vote of two-thirds of the voting members present at any regular meeting.
Article VI – Change of Constitution
- This Constitution may be amended by a vote of two-thirds of the voting members. Advance notice of the proposed issues must be advertised to all members 2 weeks or more prior to a vote. Voting can be accomplished by meetings, E-mail, Radio Net, or any means available to collect the vote.
Article VII – Meetings
- The meetings shall be called by the President at least once a quarter-year, and advance notice of the meeting date and place shall be given to all members. The President shall have full power to set meeting dates within the limitations of this article.
Article VIII – Club Station and Facilities
- The Trustee of the Club amateur radio station shall be authorized to make rules within the framework of the rules and regulations of the Federal Communications Commission for the operation of the Club station. He/she, and duly elected or appointed officers of the Club, shall have the authority to deny access to the Club station to persons whom they deem not qualified to adjust or operate station facilities, or abuse the station equipment.
- Members of affiliates who have been familiarized with the adjustment and operation of the Club station facilities may, upon presentation of a current ACARC membership card, and valid Federal Aviation Administration or a valid drivers license, check out a key to the Club facilities room from the Key Control Center located in the Headquarters Building first floor lobby. This key privilege may be summarily withdrawn for any infraction of Club rules, or Federal Communications Commission rules and regulations. Such withdrawal is to be at the discretion of any Club officer, Board of Directors, or Club Trustee.
- The Club station shall be made available to communication teams of the Aeronautical Center for emergency communications or simulated emergency communication drills.
Article IX – Special Provisions for Non-Member Amateurs
- Students and other transients assigned to the Aeronautical Center may be granted Affiliation with the Club. This does not constitute membership, but permits operation of the Club station and attendance at Club meetings during the period that the person is assigned to the Aeronautical Center. The provisions of Article VIII apply to Affiliates also. Affiliates pay a sum as voted on by the membership.